e-AWB

Become an actor of the e-freight program. The e-AWB is an important step to succeed in e-Freight, and to reach a completely paperless supply chain process, saving you time and money. The e-AWB is the dematerialization of the Master Airway Bill (AWB) which is replaced by an electronic message named FWB. The House Airway Bill (HAWB) can be dematerialized and replaced by an electronic message named FHL.

Quick and easy to do, we give you all the information you need to make a successful transition. Fill out the form from now.

If you have any questions please contact our e-freight team:

mail.efreight@airfrance.fr

e-Freight

E-freight is the dematerialization and the digitalization of all the transport documents of shipment. The purpose is to set up an end-to-end paperless process for the whole supply chain industry. Paper documents are replaced by electronic messages (FWB for Master Airway Bill, FHL for House Airway Bill, invoices...) This e-freight project is supported by IATA and by all players in the Air Freight industry.

E-AWB is possible for every destination and product except Charges Collect or Letter of Credit shipments. Ensure to provide all other necessary paper documents as DGD, veterinary …

E-AWB Activation

The e-AWB refers to a transportation contract between a shipper/forwarder and an airline. With the e-AWB, there is no longer a need to print, handle or archive a paper AWB. The contract obtains its legal status by an electronic combination of:

The FWB message sent by the forwarder to the airline;

The FSU/RCS message sent in return by the airline to the forwarder.

What are the benefits?

Faster supply chain

Faster supply chain transit times: the ability to send electronic document before the cargo itself can reduce the industry cycle times.

Cost savings

Lower costs: the total Airfreight Industry can save up US $ 4.9 billion per year.

Greater accuracy

Greater accuracy: allowing electronic data entry at point of origin until RCS reduces delays to shipments due to inaccurate or inconsistent data entry.

Increased security

Increased security: electronic documents are only made available to parties who require them for the completion of a shipment.

Regulatory compliance

E-freight meets all international and local regulations relating to provision of electronic documents and data required by customs, civil aviation and other regulatory authorities.

Environment friendly

E-freight meets all international and local regulations relating to provision of electronic documents and data required by customs, civil aviation and other regulatory authorities.

Action roadmap to going paperless:

Step 1 : Sign in the IATA Multilateral e-AWB Agreement.

The Multilateral e-AWB Agreement provides the Legal framework for parties to conclude cargo contracts by electronic means.

Sign it online: https://www.formstack.com/forms/iata-multilateral

More details and FAQ: https://www.iata.org/en/programs/cargo/e/eawb/multilateral/


Step 2 : Be able to Transmit electronic data (FWB/FHL).

There are different ways to send a FWB:

  • Your own IT system: your system may already have the FWB and FHL transmission functionality. To find out if it is the case, you can contact your IT department. If this is not the case, your IT department may eventually develop this feature on your current system.
  • 3rd parties, providing the possibility to send FWB and FHL: you can use an IT Solution Provider with a system that meets your needs, including building and sending FWB and FHL messages. Several tools are available on the market.
  • CPS (Cargo Portal Services): this free web portal will allow you to do your e- Booking and e-AWB/ e-HAWB. You have to first create an account and have it validated by Air France KLM Cargo before you can start sending FWB/FHL messages.

Step 3: Send a request for a bilateral e-AWB contract:

A mandatory step to become an e-Freight customer is to fill in the e-AWB Activation Request Form.

This form can only be sent after making sure to have fulfilled the conditions of steps 1 and 2.


Step 4: Data quality tests and e-AWB contract

The AFKL e-Freight team will run some data quality checks. The data must be correct, complete and compliant.

Once the forwarder's electronic data meet the required quality, the e-freight team activate you by sending an Activation Notice which will finalize our agreement.


Step 5: From now, send your FWB/FHL messages as the contract of carriage

Once you have been activated in our systems as an e-AWB customer, you can send FWB and FHL messages and deliver your shipments without MAWB and HAWB document paper.

For destinations that may require a paper AWB copy, according to the IATA Single process, the AFKL Operations will print an e-AWB PDF copy and send it to the final destination.

E-AWB is possible for every destination and product except Charges Collect or Letter of Credit shipments. Ensure to provide all other necessary paper documents as DGD, veterinary … (but no paper AWB).

Please insert the proper special handling code according to the delivery:

-EAP for a shipment delivered with some accompanying paper document (paper pouch, DGD …)
-EAW for a shipment delivered without any paper document.


How to use e-AWB in your daily shipment

Step 1: Forwarder makes reservations with the Carrier

You can make your booking online via MyCargo.

The booking is mandatory before sending FWB/FHL messages.


Step 2: Forwarder sends FWB / XFWB

After having made your booking, you will send FWB / FHL messages. When you use e-AWBs, you never need to print a paper AWB (referring to the IATA Single process in the FAQ). The e-AWB will update the operational systems of the airline. It will become the contract of carriage upon delivery of the cargo, when the airline sends the message Received from Shipper (RCS).


Step 3: Forwarder will receive FMA or FNA

The FMA is an acknowledgment message from AFKL, sent to the sender of the FWB/FHL. It means that AFKL has received your message in its system. Then, you can deliver your goods to AFKL. (If you want to receive an acknowledge of receipt through FMA message, please contact our e-freight service.)

The FNA is a rejection message from AFKL system. It indicates a syntax/content error in the FWB/FHL message. You need to correct/modify the FWB/FHL and send it back. The error message specifies the segment name (example: RTD) and describes the error (example: Invalid or missing rate description details - AWB rate line number).


Step 4: Forwarder delivers the shipment

Once you´ve correctly sent your data and you´ve received back an acknowledgment, then you can tender the shipment physically. You are able to update your FWB/ FHL messages until the good delivery.


Step 5: Shipment is accepted

When documentary and physical acceptance are done and validated, the airline sends the RCS message.


e-AWB Activation Request Form

This request can only be sent after making sure to have fulfilled the conditions of steps 1 and 2 (otherwise we won´t be able to sign an e-AWB contract).


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